Privacy Policy
Last updated: January 2025
1. Introduction
The Network of Infection Prevention and Control of Namibia (NIPCA) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or interact with our services.
By using this website, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our website.
2. Information We Collect
We may collect the following types of personal information:
- Contact information name, email address, phone number, and organisation when you submit a contact form or membership application.
- Membership details profession, region, HPCNA registration number, and membership category when you apply for membership.
- Event registration data name, email, phone, institution, and any message when you register for a NIPCA event.
- Technical data IP address, browser type, and pages visited, collected automatically through standard web server logs.
3. How We Use Your Information
We use your personal information to:
- Process and respond to your enquiries and contact form submissions.
- Review and process membership applications.
- Confirm and manage event registrations.
- Send you information about NIPCA activities, events, and resources you have expressed interest in.
- Improve the content and functionality of our website.
- Comply with applicable laws and regulations.
4. Sharing of Information
NIPCA does not sell, trade, or rent your personal information to third parties. We may share your information with:
- Service providers trusted partners who assist in operating our website and delivering our services, bound by confidentiality obligations.
- Regulatory authorities where required by Namibian law or a court order.
- NIPCA office bearers for the purpose of processing membership applications and event registrations.
5. Data Storage and Security
Your data is stored securely on servers hosted in accordance with applicable data protection standards. We implement appropriate technical and organisational measures to protect your information against unauthorised access, loss, or disclosure.
However, no method of transmission over the internet is 100% secure. We cannot guarantee the absolute security of data transmitted to our website.
6. Cookies
Our website may use standard cookies to enhance your browsing experience. Cookies are small text files stored on your device. You can configure your browser to refuse cookies, though some parts of the site may not function correctly as a result.
We do not use cookies for advertising or tracking purposes.
7. Your Rights
You have the right to:
- Request access to the personal information we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your personal data, subject to legal obligations.
- Withdraw consent at any time where processing is based on consent.
- Lodge a complaint with the relevant authority if you believe your rights have been violated.
To exercise any of these rights, please contact us at info@nipca.org.na.
8. Third-Party Links
Our website may contain links to external websites. NIPCA is not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.
9. Children's Privacy
Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.
10. Changes to This Policy
NIPCA may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact:
NIPCA Network of Infection Prevention and Control of Namibia
Email: info@nipca.org.na
Windhoek, Namibia